How We Manage our Airbnb Hosting Finances


Managing your personal household funds generally is a problem.  What occurs if you add a enterprise (or two or three) on prime of it?

Since we’re already clear with our funds and lots of of you’ve got been asking how we deal with our Airbnb funds, we figured it was time we present you the way we do it!

This isn’t the “one and solely” option to deal with your funds as an Airbnb host, however hopefully it gives you some perception into one option to efficiently handle your funds when you’ve got a short-term rental.  Every household and every enterprise is exclusive, so the underside line is that you simply’ll have to determine what works for you.

If you’re an Airbnb host, I’d love to listen to how your monetary system is analogous or totally different!  Please share your ideas down within the feedback!  Your concepts may be simply what one other host wants to listen to!

If you wish to be an Airbnb host, don’t hesitate to sign up and get the process started.  I’m blissful to reply any of your questions alongside the best way.  In reality, I’ve some upcoming posts answering all types of questions.  Simply go away a remark under or e-mail me straight.

Okay!  Let’s discuss funds!  First I’ll provide you with an summary of our Airbnb earnings and bills, then I’ll present you the way it all comes collectively in our YNAB budget and the way we deal with tax time.

Airbnb Revenue

With Airbnb, you receives a commission in actual time.  When a visitor is scheduled to verify in, Airbnb deposits that visitor’s cost into your account proper then.  It’ll, in fact, take a day or two to really present up in your account, however the funds are fast.

That is good and unhealthy.

The great is that you simply get your cash quick!  There’s no ready for a month-to-month verify or in your stability to succeed in a sure threshhold earlier than they’ll pay out.  What’s to not love about that?

Not a lot, however from a bookkeeping perspective, it may be a bit of tedious.  In a given month we could have a dozen visitors, which suggests we have now a dozen separate deposits into our account.

With our affordably priced 1-bedroom aprtment in a non-touristy space, our earnings (earlier than bills) has averaged simply over $1,400 per thirty days over the previous 5 months.

Airbnb Bills

That can assist you assume by your personal short-term rental bills, we’ll divide our Airbnb bills into a number of classes.  I’ll point out each prices that apply to us and ones that don’t, however would possibly apply to you!

Preliminary Set-Up Prices

The majority of our Airbnb bills got here as we have been setting issues up.  We had beforehand solely rented our one-bedroom unit out as an everyday long-term unfurnished rental, so we wanted furnishings, dishes, small home equipment, and decor along with bedding and consumables.  I already shared all the details of the cost of setting up our Airbnb rental.

Brief-Time period Rental Insurance coverage

We did get new house owner insurance coverage to expressly cowl the extra dangers of a brief time period rental. Our earlier insurance coverage provider had already chosen to not renew any insurance policies on this high-fire hazard a part of California, so we needed to discover a new insurer anyway.  Mike shall be describing the insurance coverage points and prices in a separate submit.

Ongoing Prices

The continuing prices of operating a short-term rental are fairly minimal on most months, however they’re nonetheless actual prices.  We have now to purchase bathroom paper, paper towels, hand cleaning soap, dish cleaning soap, and trash baggage, in addition to another consumables that we offer like espresso, tea, sizzling cocoa, and on the spot oatmeal.  We have to purchase cleansing provides, too, together with extra laundry detergent than you would possibly assume, as we launder all of the bedding and towels between each visitor.

We additionally often have to interchange issues, like sheets and towels, as a result of regular put on and tear.

Cleansing/Managing Prices

Some individuals who have a bigger scale Airbnb enterprise will rent individuals to scrub and/or handle their rental.  In our case, we do it ourselves, so we don’t have any of those bills.  The cleansing charge that renters pay (extra on that in a future submit) is simply lumped along with our earnings.

Utilities/Shared Bills

One of many extra sophisticated questions for our Airbnb rental is how one can divide the expense of  the utilities shared by our rental and our own residence.

Our rental began with a propane furnace for warmth within the winter and an evaporative cooler for summer season. Since our residence is totally electrical, it was straightforward to attribute all propane bills to the rental.  When the furnace wanted repairs of  the tune of $1,000+ we opted to interchange the heating unit with a mini-split HVAC unit (costing $5,500), so we don’t must take care of propane anymore in any respect and we have now a way more environment friendly and efficient unit for warmth and AC.

We pay the complete quantity of our shared utilities (electrical energy, water, trash, Web, and Netflix) from our  family funds.  We do nevertheless, attribute a portion of these bills as rental bills for tax functions.  We’ll get to these particulars in a minute.

I’ll clarify how we divide up every of the totally different bills.  Speak to your tax skilled to determine how you ought to/might allocate your bills at tax time.  It might probably get particularly tough when the bills embody each your common family and your rental.

Right here’s how we divide the bills for Electrical energy and Water:

If we add the sq. footage of our rental to the sq. footage of our home and determine the rental’s share of the full sq. footage.

(rental ft²) / (rental ft² + home ft²)

Mulitply that by 100 to get a p.c.

For us, that’s 21%.

We use that share for our electrical energy and water.  For instance, if we get a $335 electrical energy invoice, 21% of that’s the rental’s portion for tax functions.  That will be $70.35.

Right here’s how we divide the Airbnb bills for Web:

The web invoice is split a bit of in another way.  It’s primarily based on use.  For us 30% is for Mike’s enterprise, 30% is for my enterprise (this weblog!), 20% is household use, and 20% is rental use.  Our web cost is $69.99 every month.  My weblog enterprise pays $21, Mikes’ enterprise pays $21, our household pays $14, and the rental pays $14.

As with different shared utilities, the full reveals up in our month-to-month clear household funds studies as a result of we pay all of it out of household accounts, however for tax functions, that is how the fee is split.

Right here’s how we divide the Airbnb bills for Trash and Netflix:

We cut up the trash value 50/50 with the rental.  Our household really produces little or no trash.  We give any meals scraps to our animals and we primarily prepare dinner from scratch, so there isn’t loads of packaging.  This 50/50 division relies on the quantity of trash produced by our family versus the quantity produced by the rental.

We didn’t have Netflix earlier than turning into Airbnb hosts.  We presently have it cut up 50/50 with the rental, although we barely use it.  We didn’t really feel proper about having or not it’s 100% a rental expense as a result of we’ll use it often, however it’s undoubtedly lower than 50%.

Like I mentioned, these aren’t the one methods to divide up utilities and payments.  They definitely aren’t good methods, although with out separate meters or accounts there actually isn’t an ideal approach.  Your tax skilled may help you determine what division is smart in your particular state of affairs.


Now that you’ve got an thought of what our Airbnb bills are and the way our Airbnb earnings is distributed, let’s discuss how we handle all of it.

We don’t have a separate YNAB funds for our Airbnb enterprise.  We use our regular household funds.

Does that shock you?

In reality, we don’t use a separate checking account for Airbnb both.  Even with the entire earnings deposits, it’s not price it for us to maintain the rental funds separate as a result of the entire bills are performed inside our regular spending.  For instance, I’ll decide up bathroom paper for the rental after I’m on the retailer shopping for our regular family purchases.  Plus, the entire utilities already come out of our household checking account.

Once we obtain Airbnb earnings, I deal with it like every other earnings we get.  You possibly can see in this video, utilizing the brand new YNAB we observe all of our earned earnings in a single funds line which I name “Cash Earned THIS Month.”  My husband’s common paycheck goes in that class, as does my running a blog earnings.  All of it sits there till the top of the month after I zero it out so I can funds that cash for the subsequent month. For all the main points, watch the video.

As described earlier, utilities and payments which are shared with our common family come out of our regular household funds and are solely handled specifically when they’re included as deductible enterprise bills at tax time. The bills you see in our clear household funds replace every month are the  precise payments that covers each our home and the rental.

In one other funds class I maintain observe of rental bills which are solely for the rental. Most months these bills are minimal. I don’t funds any cash to this class, so for many of the month, this class is within the pink.  Since we’re a month forward, I do know there may be greater than sufficient cash to cowl this “overspending.”

On the finish of the month, I exploit the “Cash Earned THIS Month” class to cowl the rental’s bills (which takes that class out of the pink).  The rental’s bills are subtracted from the earnings, leaving simply revenue within the “Cash Earned THIS Month” class.

For my weblog and for my husband’s personal legislation observe we observe earnings and bills in utterly separate accounts and budgets, and simply distribute internet revenue to the family funds on the finish of teh month. It’s sort of good to have our Airbnb bookeeping be easier.

What about Taxes?

For the previous few years we have now used knowledgeable tax preparer.  At tax time we ensure our Airbnb spreadsheet is up to date for him and we’re set.

Within the first tab of the spreadsheet, we have now an inventory of all of our Airbnb earnings. Within the Airbnb dashboard you’ll be able to obtain the CSV knowledge, so in lower than a minute you’ve got all of the earnings particulars that you simply want for tax functions.

The following tab has all of our bills.  There’s a desk that has the entire previous yr’s utility invoice totals and the proportion attributed to the rental.  I’ve listed on the spreadsheet how we decided the proportion attributed to the rental, simply as a reminder.

We additionally present a desk with dates, quantities, and memos for every of our “different” bills. It’s actually easy to create the expense listing, since I’ve recorded all of that spending within the “Rental Bills” class of the family funds in YNAB.

Our tax man additionally must understand how a lot we paid in mortgage curiosity, PMI, and in related years, any mortgage origination or refinancing prices. We give him copies of the kinds we get from our mortgage servicer for all these numbers.

Whether or not you do your personal taxes or rent knowledgeable, having all your Airbnb earnings and expense particulars in a single place will make your life a lot simpler when tax time comes round!

Do what works for you

What you do will rely in your state of affairs and your preferences.  If our rental was in a separate location and had its personal payments and utilities we’d deal with the bookeeping in another way. Hopefully, it’s a minimum of a bit of useful so that you can see one option to do it that works effectively for us.

Extra Airbnb Questions?

I’ve heard from a lot of you who’re planning to start out your personal Airbnb companies/facet hustles, so I’ve a number of posts within the works to reply your questions.  If in case you have any questions on how one can run a profitable Airbnb, simply go away them within the feedback under (or e-mail me) and I’ll be sure you cowl them!

Different Airbnb Posts

Real Cost of Setting Up Our Airbnb Rental

How to Rent Your Space with Airbnb (even when you think you don’t have extra space)

How to Seach and Rent an Awesome Place on Airbnb

12 Secrets to Saving Even More Money with Airbnb

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